1. Who we are
This policy explains how ITA Entertainment Group Limited and ITA Finance Limited ("ITA", "we", "us") collect and use personal information through www.itaentertainment.com. ITA Entertainment Group Limited handles production, sales and general enquiries, and ITA Finance Limited handles finance and investor enquiries. Each is the controller of the information it handles, under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
| Company | Company number | Registered office |
| ITA Entertainment Group Limited | 08285085 | Eagle House, Sudbury Road, Great Whelnetham, Bury St Edmunds, Suffolk IP30 0UN |
| ITA Finance Limited | 10118646 | Eagle House, Sudbury Road, Great Whelnetham, Bury St Edmunds, Suffolk IP30 0UN |
Both companies are registered in England and Wales. We are based in Suffolk, England.
If anything in this policy is unclear, please ask us through the contact form.
2. Information we collect
We only collect what you choose to send us through the website's forms, plus limited technical data needed to keep the site secure.
| Where | What we collect |
| Contact form | Name, email address, company (optional), the type of enquirer you are (producer, investor, distributor, writer/director, other) and your message |
| Film submission form | Project title, key contact name, email address, format, total budget, finance-plan figures, and any files you upload (budget top sheet, presentation deck, script) |
| Investor registration form | Name, email address, investor type, indicative investment range, the project or projects you are interested in, your message (optional), and your confirmation that you are an experienced investor |
| Security check and site operation | IP address, browser and device information, and the result of the security check, used to block spam and automated abuse |
We do not ask for special category information (such as health, ethnicity or religious beliefs). Please do not include it in messages or uploaded files.
We do not use the website to collect payment details.
3. How we use your information and our lawful bases
We use your information only to deal with your enquiry, assess what you send us, and run a secure website. We do not sell it, and we do not use it for automated decision-making or profiling.
| Purpose | Lawful basis (UK GDPR) |
| Replying to contact form enquiries | Legitimate interests: responding to people who contact us |
| Assessing film and project submissions, and discussing finance, production or sales | Legitimate interests, and steps taken at your request before entering into a contract |
| Registering investor interest and telling you about projects seeking finance | Legitimate interests; consent where we send you project updates you have asked for |
| Investor checks (proof of funds, identity checks) before an investment | Legal obligation, and steps taken before entering into a contract |
| Keeping the website secure and preventing spam | Legitimate interests: protecting our site and users |
| Keeping records and meeting legal, tax and regulatory duties | Legal obligation |
Where we rely on legitimate interests, we have weighed our interests against your rights. You can object at any time (see section 10).
We will not add you to a marketing mailing list unless you ask us to. You can withdraw consent to project updates at any time through the contact form.
4. Investor checks
We do not collect identity documents or proof of funds through the website. If you go on to discuss an investment, we will ask for these separately and explain how they are handled at that point.
Before sharing detailed project information, we ask for:
- proof of funds;
- Know Your Customer (KYC) identification documents;
- a signed statement confirming you are an experienced investor who understands the risks.
We use these documents only to verify your identity and suitability, to prevent fraud and money laundering, and to meet our legal obligations.
5. Scripts and other material you submit
Scripts, decks, budgets and finance plans are used only to evaluate your project and discuss how we might support it. They are seen only by ITA staff and, where needed to assess the project, our professional advisers, who are bound by confidentiality.
We will not share your material with potential investors, financiers or distributors without first agreeing it with you.
Submitting material does not transfer any rights in it to ITA. You keep ownership of your work. By submitting, you confirm that you hold the rights to share it with us.
We receive many projects, and ideas may overlap with work we already have in development or receive from others. A submission does not create an obligation on either side until a written agreement is signed.
6. Who we share information with
We share personal information only when we need to, and never sell it.
- Service providers who help run the website: website hosting (UK Cheapest) and the security check on our contact form (Cloudflare Turnstile). They act on our instructions and must keep your information secure. Form submissions are received and handled by ITA itself: investor enquiries by ITA Finance Limited, and all other enquiries by ITA Entertainment Group Limited.
- Professional advisers such as lawyers, accountants and auditors, under a duty of confidentiality.
- Finance partners, co-financiers or distributors connected with a specific project, only with your agreement.
- Authorities and regulators where the law requires us to, or to protect our rights or prevent fraud.
- A buyer or successor if all or part of our business is sold or reorganised, subject to this policy.
International transfers
Some service providers may store or process information outside the UK. When that happens, we make sure it is protected by an adequacy decision or the UK International Data Transfer Agreement or Addendum.
7. How long we keep it
We keep information only as long as we need it, then delete it securely.
| Information | How long we keep it |
| Contact form enquiries | Deleted once your enquiry has been dealt with |
| Project submissions we do not take forward | Deleted once we have told you our decision |
| Investor registrations | Deleted once we have dealt with your enquiry, unless you ask us to keep you informed about projects |
| Projects we work on together | For the life of the project and any agreement, then only as long as the law requires (for example, company and tax records) |
| Investor identity and proof-of-funds records | Only as long as the law requires after the relationship ends |
| Security check and server data | Handled by Cloudflare Turnstile and our hosting provider under their own policies; not kept by ITA |
If you ask us to delete your information sooner, we will do so unless the law requires us to keep it.
8. Keeping your information secure
The website uses an encrypted (HTTPS) connection, and form submissions are sent securely. Access to your information is limited to people who need it to do their work.
We use appropriate technical and organisational measures to protect your information. No system is completely secure, though, so please avoid sending anything highly sensitive through the website. If a breach puts your rights at risk, we will tell you and the ICO as the law requires.
9. Cookies and the security check
The website does not use advertising or tracking cookies.
- Strictly necessary: the security check on our contact form (Cloudflare Turnstile) may set a cookie or read device information to tell people from automated bots. This is needed to protect the form, so it does not require consent. The investor and film submission forms use a simple sum instead, which sets no cookies.
- Analytics: None. We do not use analytics or visitor-tracking tools.
You can block or delete cookies in your browser settings. If you block the security check, you may not be able to send the forms.
10. Your rights
Under UK data protection law you have the right to:
- access the personal information we hold about you;
- correct information that is wrong or incomplete;
- erase your information in certain circumstances;
- restrict how we use it in certain circumstances;
- object to our use of it where we rely on legitimate interests;
- data portability, receiving information you gave us in a reusable format;
- withdraw consent at any time, where we rely on consent.
To use any of these rights, send a request through our contact form. We may ask you to confirm your identity. We will reply within one month, and there is normally no charge.
Complaints
If you are unhappy with how we have handled your information, please tell us first through the contact form so we can try to put it right. You also have the right to complain to the Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint or helpline 0303 123 1113.
11. Other things you should know
Children. The website and our services are for adults in the film and finance industries. We do not knowingly collect information from anyone under 18.
Links to other websites. Our site may link to film markets and other external sites. We are not responsible for their privacy practices, so please read their policies.
Changes to this policy. We may update this policy from time to time. The date at the top shows when it last changed. Significant changes will be highlighted on the website.
Contact us. All questions and requests about this policy, or about your personal information, should be sent through the contact form on our website.